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Attend to your attendees

You can't have a meeting by yourself — well maybe you could, but it may not be of great benefit. As the meeting organizer, you are the one who is in control of the meeting. You invite people to the meeting, arrange for a place to meet, and choose the meeting's time and duration. You have the ability to check the schedules of your coworkers before you set up a meeting through Outlook's Scheduling Assistant.

Once you've sent your request and started receiving responses, you can see how many people plan to attend. You can choose not to track the attendees' responses by choosing Ignore responses. If, for example, you're setting up a meeting for a very large group, you may not want to see all of the responses individually. As the one in charge of the meeting, you get to decide whether you allow attendees to suggest new times for your meeting. An attendee who has a schedule conflict may propose a new meeting time in order to make it.

Check out this video for more on using Outlook's Scheduling Assistant.